Here you can find the top five activities to guide your first steps activating your team creativity: improvisation, story dice, provocation, brain-writing and SCAMPER. These cover playful approaches to warmup the creative muscles, generate and expand disruptive ideas.

I have included them in my book Join The Playful Revolution – How To Bring Creativity and Play to the Workplace, where you can find some more detailed descriptions of some techniques such as brain-writing. You will also find a couple of bonus techniques not included in the book, for your eyes only. I hope you find these useful.

By the way, if you are looking at ways to facilitate group creativity in a remote setting, her you may find some useful information: Remote Team Creativity.

(Note: Some of the references in this article may contain affiliate links, which means if you buy the product you are supporting this project with a small commission at no cost for you).

Activity 1: Improvisation “Yes, and”

I borrowed this technique from improv comedy (Hough, 2011). A very important principle is that in improv comedy, they expect you to make your teammates look good. This, in exchange, builds trust. And it requires empathy too.

The technique I use basically consists of one participant starting to build a story with any statement. It can be something mundane, the first thing they did that morning, for example.

• Participant 1: “This morning, when I woke up, I did not want to get up because I felt terribly tired”

Then, the next participant continues by saying “Yes, and xxx”, and so on.

• Participant 2: “Yes and, I slammed the alarm clock across the room when it rang”
• Participant 3: “Yes and, because it was summer, I had left the window open”
• Participant 4: “Yes and, the alarm clock fell through the window all the way to the ground”

The last participant will say “Yes, and YYY”, but will try to close the story.

• Participant 5: “Yes and, I live on a second floor, and I heard somebody whining and cursing, so I switched the light off”

The whole point here is to build on your predecessor by adding to the story. This approach will neutralize the “Yes, but” attitude you may find when offering a new idea. The rule requires that you accept your partner’s proposition as is, and add value to it. No “But”, just “And”.

If you have created an initial story with a team, using the “Yes, and” framework, then you can challenge them with variations, depending on time availability:

• Retell the story in half the time, which will force you to leave things out.
• “I woke up very tired”
• “and, I slammed the clock”
• “and, the window was open”
• “and, the clock fell through”
• “and, nobody died”
• Retell the story to foreigners, or five-year-old children (which may require you to double up on expressivity). Do you want to try it?

Apart from the benefits of fostering collaboration, by active listening and communicating, this technique develops storytelling and creativity on the spot. To me it is one of the most complete of all.

If you do this periodically, you may find that you interiorize the principles and it will transfer to how you receive everyone else’s idea in a day-to-day context. This is the very essence of a safe environment to innovate. It is also cheap, easy and fun.

Activity 2: Story dice for everything

You can use improv as an icebreaker on its own, and in combination with story dice, using the dice images as a story prompt.

I first came across story dice when looking at games and agile retrospectives. Many people were using Rory Story Cubes, a set of nine dice with different icons in them, representing basic concepts (foot, face, light bulb, etc). There are alternatives of different brands, and you can make your own with permanent markers over blank dice, or DIY paper dice too. Dave Birss has created a free beautifully designed online set for remote sessions, that lets you choose between five or nine dice.

Teams are using story dice in retrospectives, when talking about the past project or sprint, but also for planning the next stage or the future of the team. You can draw some inspiration from Sumit Sethi’s approach that he shared in a Linkedin post:

• People take turns rolling four normal dice. If they get a six, they get to roll the story dice.
• The storyteller throws all nine dice from the set and has to use at least five to tell their story. They will share their life during the project or sprint, and it can be positive or about something that needs improvement, or both.
• They play until everyone has told a story.

Although it worked for Sumit’s team, many people may be caught by surprise the first time. Using them playfully first, as an icebreaker, makes everyone familiar with the mechanics of the dice and storytelling. Later they can then focus on the project stories when using them in a retrospective.

Some dice based icebreakers could be:

• Throw the dice and pick one to share some anecdote from your childhood. This allows teams to get familiar with visual metaphors and stories, as well as getting to know each other.
• In groups of three, throw three dice and each person will tell a story based on the image. Person One, will tell the beginning, Person Two, will continue it, and Person Three will finish it. The challenge is linking the image to the overall story. This is also performed using the “Yes, and” approach. It builds listening and creativity, and makes for fun stories without fear.
• The whole team tells a story with one dice each. You need to divide the group in three sections, so section one tells the beginning, section two, the middle, and section three, the end. In this case, you are creating a collective story, with a very diverse pool of storytellers. This exercise is basically the improv exercise mentioned earlier, but using the randomness of the dice to make it even more challenging (and fun).

This is a combined exercise that develops creativity, story-telling, empathy, collaboration and visual language skills. If you were to use only one practical activity from this book, this should be it.

Activity 3: Provocation

Provocation is a technique very well documented by Edward de Bono, with several variations. My favorite one is to take a regular and true statement, and transform it into something radical, exaggerated, inverted or impossible: i.e., regular statement “companies have employees” → provocation “a company without employees” (I know, there are several types, it is just an example).

Anouk Suñer-Rabaud, in the course material of Creative Thinking at Universidad Oberta de Cataluña, suggests other examples: “Skates are hammered on the floor”, “students teach the teacher.” You then get these statements to generate ideas that will make the statement true. What can we create/do for that statement to be true? i.e. following the example “a company without employees” –> “a company that hires freelancers”.

Instead of having to generate hundred of ideas in order to get the obvious ones out of the way, these provocations open more original paths, short-cutting the process a little.

You can use this technique for your individual thinking, but it can be introduced right before any ideation session to get people in disruptive mode. It is a good primer to take people out of their standard way of thinking.

Activity 4: Brainwriting

Let’s assume that you know the essence of brainstorming (that is: a group of people calling out ideas, while someone is taking notes, and yes, you are expected to suspend judgement…). The technique is credited to Alex Osborn. This format tends to favor the most vocal types during the idea generation phase. Also, when it is time to vote, if done on sight, there might be some pressure to vote for the idea of the boss or the dominant voices.

To save the hassle, and have everyone be engaged and contributing, you can run a quick brain-writing session instead:

• Your participants should be equipped with sticky notes and thick, black permanent markers.
• They need to be instructed to write one idea per sticky note and in capital letters.
• You set the timer up (three to five minutes), get everyone ready, and go.
• They collect their sticky notes after time is up, and put them up on the wall.
• Now you give them time to organize, take away duplicates, categorize.
• And finally, you give them a few dots to vote for their favorite ideas. For 3-6 participants, 3 dots per person would be enough, maybe 4-5 if they are 8-10 participants.

And all can be done in silence.

This technique evens up the participation. You get lots of ideas in a very short period of time, and there is no time wasted arguing about meaningless points. You also obtain a rough evaluation /selection of ideas. There are more sophisticated techniques to evaluate ideas, like an impact/viability matrix (or more like return/costs in the business world) but, depending on context, you get a quick and dirty first set of promising ideas.

Now, this technique works at any level of the hierarchy. I know it is a speedy process and some ideas or concepts might benefit from a little further discussion. Your participants may need that time, so you may consider planning your session with a little ‘free time’ for that spontaneous discussion to take place. Alternatively, just as you voted on preferred ideas, you may let people vote on ideas they would like to discuss further, and give them time to do just that.

Activity 5: SCAMPER

When you do a quick brain-writing or brainstorming session, you first go after the low hanging fruit. Since there is some time pressure, you suggest the first things that come to mind. Invariably, those tend to be the ideas that are most obvious. The more you dig, the more variety you find. That is why originality is a numbers game: the more ideas, the most likelihood of original thinking.

SCAMPER is an acronym created by Bob Eberle that summarizes certain actions used in the technique: substitute, combine, adapt, modify, put to another use, eliminate, reverse.

This technique starts with a product or idea and explores it systematically, by going over every action, with several questions, and coming up with several answers. For example, if we start with a frying pan:

• Substitute. What can I substitute? The handle, the frying side, the screw that keeps them together… What do I substitute if for? The handle, with a clamp (something to hold it with), the frying side, with a metallic lid.
• Combine. What can I combine it with? Maybe an attached stove or oil dispenser.
• Adapt. How can I adapt it? Vertical handle for very small kitchens.
• Modify. What can I modify or magnify? Changing the shape to make star-shaped fried eggs…or make it extensible.
• Put to another use. Use it to add some weight on top of a sandwich that is on another pan.
• Eliminate. What can you remove? The handle. By making sure the exterior always remains cold, you can pick it up by hand.
• Reverse. What can you invert or reorder? First thought: using the handle to heat things up… that is, making a handle that can contain liquid and is fire resistant, so you can heat the handle up.

With this systematic approach, we are generating ideas on demand (deliberate creativity), regardless of our own perceived sense of creative skill. It is a creative confidence builder, and a good training exercise. But if we start from an initial provocation round, people may loosen up a bit and become more adventurous in their propositions. Of course, being a tool, it is not compulsory to use all the verbs (all the steps described by the acronym), but a little full practice may be helpful at the beginning.

This technique is both suited to individuals and teams, and mixes very well with provocation.

BONUS 1 : Teamstorming

Juan Prego, author of the book “Teamstorming”, gives his own touch to systematic group-storming. In the book he provides a unique blueprint with up to six rounds, generating ideas individually, using sticky notes and the rule “one idea in one sticky note”. In every round, each participant moves to another section of the wall and starts from the sticky notes that the earlier participant left there. It follows some of the actions of SCAMPER, but the book gives you the blueprint of the whole session, which also includes a few idea evaluation steps.

I have facilitated a session like this with a small group of 4 business development people, who generated more than 100 ideas in 15 minutes. You need at least 3 people to make it work, but it is a format that can be easily scaled up. I have run a session with more than 30 people and it went smoothly.

In his book, Juan moves from ideation to an evaluation stage. The first step involves voting for the favorite ideas, if there are too many. Then, the selected ones are placed on a matrix according to their level of originality and applicability. Aiming to be disruptive, he adds a step where the most original ideas that are least applicable get a little think through to make them applicable. You ask “How can we make this possible?”. Finally, depending on the goal, you select an area of the matrix to take action on, more evolutive or disruptive.

BONUS 2: Six thinking hats

The technique Six Thinking Hats was developed by Edward de Bono in a book by the same name and it has been applied to corporate meetings all over the world. Although it can also be used for generating ideas, I find it specially useful to enhance the winning propositions. I would use it after the core of the ideation has taken place and you have selected a small set of winning ideas. Then you apply this technique to each and everyone of the finalists to enrich the information and challenge potential caveats.

The technique involves the team sequentially discussing the idea focusing in different aspects, according to a given hat color they are wearing (figuratively, or literally):

• White: is the hat of the facts, data and information. You may want to add factual information you have about the idea, or voice concerns about the data you don´t yet have. It refers to what you know.
• Red: is the hat of feelings and emotions. You empathize with the possible recipient of the idea, or how it will make you feel executing it. It refers to what you/or the user feel.
• Green: is the hat of the new ideas. With this hat, you may propose or enumerate the most disruptive ideas of the ideation phase. If you are using the technique as ‘standalone’, then this is brainstorming time.
• Black: this is the negative hat. You find everything that is wrong with the idea. However, instead of dwelling in it, you have to tweak the idea to overcome the cons. This is a critical hat to make a better case for the idea, so I perceive it as a positive contribution in the process.
• Yellow: this is the positive hat. You find all the benefits of the idea, assuming everything will go well. With this hat, you find the core value proposition for the idea.
• Blue: is a big picture and organizational hat. On one hand, it means to manage the session, make sure you go through all points, everyone contributes, but also, that it makes sense, that the final ‘proposal’ includes all parts.

You can use it individually, as a systematic evaluation tool or in teams. When in teams, you can either assign everyone a different hat, and have a turn to express their views, or you can get the whole team visit each hat and contributing to that perspective. The latter will have a lot of educational value, since we know who are the always optimistic and the eternal critic.

Books & resources

Thinkertoys by Michael Michalko

Gamestorming, by Sunny Gray

Lateral Thinking Edward de Bono

The Improvisation Edge: Secrets to Building Trust and Radical Collaboration at Work by Karen Houghes (2011)

Teamstorming by Juan Prego – 2018 –

Six Thinking Hats by Edward de Bono

Online Story Dice by Dave Birss

Rory Story Cubes –

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I started sketchnoting in 2016 right after I learned the basics of visual facilitation from Xavier Quesada –Bikablo style- during a Scrum Product Owner certification course by Agilar.com. Long before that, I had been using mindmapping for years (courtesy of my English teacher, in prep for Edinburgh University access requirements), and taught myself to draw with Betty Edwards “Drawing on the right side of the brain“. Well, just enough to know I could draw better if I wanted it.

My first steps were to start copying as much as I could, from free resources like Xplane “Visual thinking ebook” (free download) and Mike Rodhes book “Sketchnoting Handbook“. My materials, A5 notebooks, A4 print paper, and the regular Pilot black pen… no fuzz. I got a tiny bit fancier later with grey and coloured brush tip pens, but only later. After copying most of Xplane’s drawings and some of Mike’s, I went on corporate icon library and translated these into hand drawings, just to expand my visual vocabulary to that of my workplace.

It was about that time I discovered the Doug Neill’s Verbal to Visual Youtube Channel, and website, which served as an inspiration for some sketchnoting recording of my own (they call this style “videoscribing”):

• How to Sketchnoting Without drawing

• My interpretation of Tina Seelig’s Innovation Engine House

• And a Visual Summary Hack your Learning Chase Jarvis RAW with Tim Ferriss with my added take on the topic

I strongly recommend you to visit the Verbal to Visual Youtube Channel, since it is full of free resources to dig deeper into the sketchnoting world.

All this time, I have used sketchnoting to learn, to share concepts and ideas, to brainstorm, and also to take notes at conferences, even at corporate events. Now that I want to take it further, I have joined the beta course Digital Sketchnoting at Verbal to Visual, where I hope to develop specific digital skills, as well as get in touch and learn from other sketchnoters out there.

How to go digital sketchnoting

I am drawn to digital sketchnoting because I love my iPad 2018+ pencil, I carry it everywhere, and the workflow from thinking to sharing is quick and efficient.

• In the course I’m taking, we start stating the purpose of Digital Sketchnoting within the great scheme of things… or our grand plans. And I do have grand plans.

I am a visual thinker, so I use sketchnoting among other visual and manual techniques to learn and think. I want to use them to share, inspire and teach people creativity skills in a differentiated way, so it is part of my brand, I guess… still in very early stages, but with great ambitions to change the world :)

Then, we have shared the tools we use:

What app for beginners?

I would start with Paper by Wetransfer (formerly by Fiftythree), no matter what use you are going to give it, because it is free, it works nicely even with your finger or one cheap stylus and has limited space, limited tools. You can keep it to two-3 types of pens, and limited colours. I use it all the time for live sketchnoting where I don´t want to fiddle with tech, just listen and take notes.

Drawing

• I use Paper  (all the time, for everything visual), because of its simplicity
• I use Procreate (some times, for live sketchnoting) because of screenrecording
• Other apps fall in between Paper and Procreate. I may give Concepts a second chance, because of infinite canvas 

Notetaking

• I use GoodNotes because of the filing system (and simplicity of tools)
• I bought Notability because of the recording option 

Whiteboard

• I use Miro for collaboration (they have an app with limited drawing options, but works well enough for brainstorming visually)
• I may try Explain Everything because of the screencasting option

Device

• iPad 2018  (on offer last year 270€)
• first generation pencil (second hand 60€)
• Paperlike screen protector (34€) – the most budget friendly combo for the best quality

My recommendation:

You can get by to get started with almost any tablet that can run Paper app (by Wetransfer), and the cheapest stylus. When I was starting out, I tried lots of different apps: sketches, taysui, concepts, and more, and I settled with Paper because it was hassle free… with almost zero learning curve: you get in, pick a tool, start drawing.

Now I am in the middle of the development of CreativeSensei brand look and feel, and it is about time my sketchnotes start being more consistent. The exercise requesting a style guide has been timely on this. Here is my first attempt done in Goodnotes:

Another part of the exercise is to decide on canvas size. Doug’s recommendation is

When in doubt, use screen size. (Doug Neill, Verbal to Visual)

I follow that for live sketchnoting, but I am drawn to infinite canvas for mindmapping and brainstorming, as it lets you expand without borders…Still, work in progress.

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Distributed collaboration has existed for ever, but right now, due to global Covid-19 pandemic, many people have been thrown at the challenge to collaborate remotely in a visual manner. Here are some quick tips from CreativeSensei.com on how to go about running a productive brainstorming session with a distributed team. I will share them in a relevance order (my own criteria), to offer a range of solutions to different challenges and possibilities.

• Remote distributed brainstorming – for team visual ideation (alternative to sticky notes), with ad hoc teams, non-designers
• Remote design team of 6 – a permanent team of designers or creative types, who need to collaborate over time (offline) and in real time
• Distributed asyncronous collaboration of 20 people around the globe – when you have a distributed team in different time frame, and have to collaborate but there is no need for it to be simultaneously (can be “asyncronous”)
• Hybrid Brainstorming sessions with remote participants – when you have a physical meeting and only one or two members are in a remote location, but you want to work analogically (hands on) in real time

Remote distributed brainstorming

For the past month I have been exploring the possibilities of online collaborative visual tools for different purposes (design, ideation, agile projects, communication). There are several tools out there and the two main ones I have found out are Mural and Miro, both great, according to reviews.

Here is a report on the Total Economic Impact of using Mural.

I had an earlier experience as a participant with Miro, and saw its potential. Since I wanted to evaluate it, I created a free account to test it (maximum 3 board, 8 users). I believe Mural probably offers similar features, so do check them both out to see which one suits you.

I have run 2 sessions with 3-4 participants, 2 demo sessions and 1 session with two teams of 6 people working in parallel in two separate boards, while in a whole teams videoconference. It is not extensive but enough to gather some insights:

• Start small, gain experience, then grow team size, session duration or complexity of the tasks.

Here is a quick tutorial of Remote Brainstorming I put together to setup a basic brainstorming session in Miro

• Prepare carefully.
  • Allocate time for participants to become familiar with the platform (think 20-30′ for first timers)
  • Setup creative warmups (10-20′ for people not used to creative assignments, maybe more if the group is big and/or people don´t know each other)
  • Create collaboration areas for different tasks during the sessions and include summary of instructions
  • Time tasks as usual… but then be prepared to give extra time, both for more explanations and for each brainstorming rounds (or whatever the task)
• set clear rules and expectations:
  • everybody needs to be extra patient, there will be more time needed for everything
  • for more than 4 participants, establish a way to be mostly quiet, while giving people opportunity to share questions. After you explain a task, ask if anyone has a question (do this all the time)
• recommended: have a helper to respond to technical issues over the chat (or the phone), so the facilitator focuses on running the session.
• very nice to have: independent audio channels for small team collaboration. There should be a general workshop channel (ie. teams videoconference), and a separate channel for each team, via a specific tool, over the phone… whatever.

Remote design team of 6

In 2014 I met my new team members from another location through skype, and it was a while until we actually met in person. Since we have been designing user experiences for web and mobile since, we needed to communicate visually quite a lot. Over the years we have been using several tools, at different times, for different reasons:

• Communication: video conference (google hangout, gotomeeting, skype, teams), email and phone (team calls), whatsapp
• Project coordination: trello, analog kanban, jira
• File sharing: network space, google drive, sharepoint, onedrive
• Prototypes: Axure, marvel app, pop
• Visual communication of ideas:
  • Paper and photo: rough sketch on paper, take a photo, send photo in real time while in call (if showing sketch to camera was not good enough)
  • Online whiteboard: tested some free web based whiteboard, but not very formal (google “online free whiteboard” to find out current applications)
  • Microsoft Teams Whiteboard: recently discovered Teams whiteboard (it is an option while in a call meeting, tricky to find), which for a quick explanation may be enough for many users. It has 5 colours and the precision of the drawing pencil is a little rough, but sufficient to sketch a diagram for clarification.
  • Miro for design, ideation and drawing: Currently exploring Miro’s visual collaboration possibilities, with drawing capabilities and UX templates (user persona, empathy map, product roadmap, wireframes…). As for drawing, it provides a variety of colours, thickness and, while using the ipad app, with a stylus, it can be quite precise. It also offers smart drawing, a beta function that creates perfect form out of hand drawing.

Distributed asyncronous collaboration of 20 people around the globe

In 2012 I signed up for “A Crash Course on Creativity“, an experimental MOOC created by Stanford University professor Tina Seelig, and run over a collaborative learning platform called Venture Lab (now Novoed).

The challenge was to generate at least 100 solutions for sleep problems, in 4 weeks, and the original team was composed by 20 people distributed across the globe in all sort of time frames. We run some meetings in real time, over Facebook, but most of the work I did was offline. We were testing tools and delivery methods Some of the tools we used back then:

• Coordination/documenting: google docs, google calendar, google spreadsheets, timezone tool, facebook group
• Voting ideas: google forms, facebook poll
• Visual tools: google image search, wordle (for word clouds), mindmaps (Mindmeister, slatebox), google presentation

Hybrid Brainstorming sessions with remote participants

In 2016 I run a few brainstorming sessions in our office with a couple of participants located in another office. We ensured they have access to the same analogic materials (pens, sticky notes and plasticine, mostly) and we run the usual brainwriting rounds (brainstorming where you write one idea in one sticky note, rather than voicing ideas).

We used videoconferencing to run the session, but the main canvas was in our office, where we hosted 6 other participants. We took note in a sticky note of the ideas of the distributed members (they told us over the phone) and place them in the panels, and we took pictures of the panels to send them the section they had to work on. It was a little work intensive and it took some extra time, but it was a way to include remote participation of a few people.

Around two years ago, we run a bigger creativity workshop with 20+ people in one office and 8 in another, where there was another facilitator. We tried to run the workshop together for the most part, but due to communication difficulties, it was mainly two parallel sessions, although the results would add up.

April 2020 @ CreativeSensei.com

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